What Landlords Need Before Going to Market.

Accurate floor plan with dimensions, clear height (industrial), ceiling height (office/retail), column spacing, loading configuration, electrical panel specs, HVAC type and age, and available parking count. Tenants will ask — have the answers ready.

Confirm the permitted uses under current zoning. Many tenants have specific zoning requirements (outside storage, food preparation, hazardous materials) that must be confirmed before they will invest time in a tour. Providing this upfront eliminates unqualified tour waste.

Precise date of availability, minimum and preferred term length, and whether the landlord will consider a short-term lease or sublease arrangement. Ambiguity on these basics delays the process unnecessarily.

Net asking rent and the current year's TMI (taxes, maintenance, insurance) on a per SF basis. Tenants compare total occupancy cost across spaces — providing TMI upfront positions your space fairly and avoids sticker shock later.

For vacant industrial or retail, a recent building condition report and environmental status summary (Phase I completion date and findings). Sophisticated tenants and their lawyers will require this during due diligence — having it ready accelerates negotiations.

Your tenant improvement (TI) allowance position and what the space will be delivered as (warm shell, cold shell, or turnkey). Tenants moving in 6–12 months will have a build-out budget in mind — knowing your TI position lets them assess fit quickly.